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1. Purpose

This Policy explains the management, operation and use of the Closed Circuit Television system at Princes Hill Secondary College.

This policy applies to the installation of Closed Circuit Television (CCTV) cameras on school grounds and the use and disclosure of any footage produced by those cameras.

This policy is consistent with:

2. Policy Statement

Schools have an obligation to ensure the school environment is safe and secure, and fulfil duty of care to students, staff and visitors.  The CCTV system exists to assist our school to fulfil these obligations and to prevent and manage other inappropriate behaviour on school grounds.

CCTV provides enhanced capability to protect our school’s assets against vandalism and theft. CCTV strengthens our school’s security by providing an appropriate level of surveillance on school grounds and assists our school to take all reasonable steps to prevent reasonably foreseeable harm on school premises (duty of care). The presence of CCTV cameras deters misconduct and inappropriate behaviour and reassures students, staff and visitors that they are protected when on school grounds.

This policy describes how our CCTV system does this, consistent with Victorian privacy law.

3. Implementation

Use of CCTV Footage

Consistent with our school’s obligations set out above, Princes Hill Secondary College may use CCTV cameras to:

  • prevent and verify incidents involving:
    • Criminal behaviour – of anyone on school grounds.
    • Misconduct.
    • Other inappropriate behaviour – including of students, staff, visitors or members of the public. For example, this means the school may rely on CCTV footage of incidents to make decisions about student discipline.
  • Verify other incidents – involving students, staff and visitors (e.g. incidents in which a person has sustained injury, loss or damage on school premises).
  • To provide the principal with visual coverage during emergencies.

CCTV cameras are NOT:

  • Hidden or covert.
  • Located in private areas such as toilets, changing rooms or staff rooms.
  • Used to monitor the quality of teaching.

Location of CCTV cameras in our school

In our school, CCTV cameras are located in:

  • School entrances.
  • the foyer.
  • Sports Hall foyer.
  • Corridors.
  • Locker areas.

A notice is located at each entrance to the school which alerts people to the presence of the camera and this CCTV Policy.

Access to CCTV footage

CCTV footage is only accessed for the purposes set out in this policy (see ‘Use of CCTV Footage’) and only by the following people:

  1. The principal or nominee, including people explicitly authorised by the principal.
  2. Central and regional Department staff, when required to assist the school for an above purpose.
  3. Any other people permitted by law. 

Showing Footage to Staff, Students and/or Parents

As set out above, the principal may rely on CCTV footage (a) for student discipline or staff misconduct decisions, and (b) to verify incidents on school premises.  When necessary to do either (a) or (b), the principal may show specific footage of an incident to those involved, including relevant staff, students and/or their parents.

This means that any person on school premises may be captured on CCTV footage of an incident that the principal may subsequently show to staff, students and/or their parents.

The school cannot give copies of CCTV footage to staff, students or parents. Any requests for a copy of CCTV footage must be made to the Department’s Freedom of Information Unit, as set out below.

Managing and Securing the CCTV System

The principal or their nominee is responsible for managing and securing the CCTV system including:

  1. Operation of the CCTV system and ensuring it complies with this policy.
  2. Considering the appropriate location and use of cameras and method for storing CCTV footage.
  3. Maintaining and upgrading cameras when required.

Ownership of CCTV footage

The Department owns our school’s CCTV systems and CCTV footage.

Disclosure of CCTV footage

Our school may only disclose CCTV footage externally (i.e. external to the Department) as described in this policy or otherwise when permitted by law.

Storage of Footage

CCTV footage is kept for no more than 31 days. If our school has not used CCTV footage in any of the ways set out above, and there has been no request to view or access footage during this period, the footage is deleted.

Where footage has been provided to a third party (e.g. Victoria Police), it is the third party’s responsibility to retain the record of the footage in accordance with the Disposal Authority that covers their agency’s functional responsibilities (Retention and Disposal of CCTV - Public Records Office).

Access to Information Held About You

To access information our school holds about you (on behalf of the Department), including any CCTV footage, please contact:

Freedom of Information Unit
Department of Education and Training
GPO Box 4367
MELBOURNE VIC 3001

Email: foi@edumail.vic.gov.au

4. Evaluation & Review

This policy will be reviewed every 4 years in accordance with the PHSC School Council review cycle.

5. Definitions

The term 'Department' refers to the Department of Education and Training.

6. References

Department Policy and Advisory Library (PAL) links:

7. Related Policies

Schools’ Privacy Policy

Photographing, Filming and Recording Students Policy



Policy Controls

Status

APPROVED

AuthorBrian Pender
Version1.0
AudiencePublic
Internal ApproverTrevor Smith
Council ApprovalRequired
Approval Date

 

Review Date